Assistant Director of Support Services - Facilities & Grounds

MINERAL COUNTY SCHOOLS

JOB DESCRIPTION

 

 

POSITION:                                 ASSISTANT DIRECTOR OF SUPPORT SERVICES – FACILITIES AND  GROUNDS

 

IMMEDIATE SUPERVISOR:      Director of Support Services; Superintendent; Assistant Superintendent

 

FLSA/CONTRACT STATUS:     Exempt

 

EMPLOYMENT TERM:              261 days annually

 

SALARY:                                    As per Mineral County Salary Schedule based on experience and education.

 

EVALUATION:                           Performance in this position will be evaluated by the Director of Support Services and in accordance with WV State Board Policy 5310 and Mineral County Board of Education Policy.

 

JOB SUMMARY:                       To maintain the physical school plant in a condition of safety and operating excellence to maximize efficiency of operations, utilities, personnel, and equipment; To maintain the grounds of all schools in a condition of safety, cleanliness, and aesthetic attractiveness.

 

PERFORMANCE RESPONSIBILITIES:

  • Assists the director to provide leadership and support in developing, implementing, and maintaining high quality facilities, school maintenance, grounds-keeping, and custodial services;
  • Assists the director to maintain efficient and effective operation of the physical plants including utilities, and equipment;
  • Monitors an effective energy management system;
  • Monitors safe conditions at all facilities and grounds, including compliance with all regulatory agencies, including but not limited to OSHA, NIOSH, state and local fire codes, and EPA;
  • Assists the director and principals to provide employees an effective program of supervision and evaluation;
  • Develops and updates custodian and substitute custodian handbooks;
  • Assists the director to establish a good public and employee relations program;
  • Maintains and upgrades professional skills in order to improve the facilities and grounds program;
  • Prioritizes facility needs in conjunction with supervisors and the Board and assists with the Comprehensive Educational Facilities Plan;
  • Plans, coordinates, and arranges for the appropriate training of maintenance and custodial staff including staff development opportunities and safety programs;
  • Develops and organizes long-range, preventive maintenance plans and programs for sites, building, and equipment, including procedures for receipt and assignment of maintenance work orders and for equipment maintenance and replacement programs;
  • Plans, coordinate and supervises all projects conducted by maintenance personnel;
  • Develops cost analysis for all projects;
  • Communicates with other administrators, personnel and outside organizations to coordinate work, construction, supplies, equipment, personnel requirements, and resolves issues and conflicts;
  • Provides recommendations concerning equipment, materials, personnel, policies and procedures to assure an economical, safe and efficient work environment
  • Develops, recommends, and implements safety and loss control programs, policies, and procedures;
  • Complies with the State Board of Risk and Insurance Management;
  • Inspects school property to identify unsafe conditions/practices and takes corrective action
  • Remains on call for emergency situations;
  • Responsible for the service personnel staff development program;
  • Assists the Director of Support Services with other duties when needed such as transportation, etc.;
  • Adheres to Employee Code of Conduct as outlined in Mineral County School’s Policy 3210; and
  • Performs other duties deemed appropriate and assigned by the Superintendent and/or immediate supervisor(s).

QUALIFICATIONS:

  • High School diploma or equivalent, pursuant to WV Code §18A-2-5;
  • Bachelor’s Degree from an accredited institution of higher education;
  • Possess prior experience related to facility operations, safety, and custodial procedures in schools;
  • Have a working knowledge of HVAC, electrical, boiler operations, and general construction procedures;
  • Knowledge of Microsoft Office programs;
  • Knowledge of budgetary process and inventory control;
  • Possess a working knowledge of regulatory agency requirements including but not limited to OSHA, state and local fire codes, and EPA;
  • Demonstrate leadership and supervisory skills;
  • Demonstrate good oral and written communication skills; and
  • Criminal background check conducted pursuant to WV Code §18-5-15c and/or §18A-3-10, as appropriate.

The employee shall remain free of any alcohol or non-prescribed drugs while in the workplace. Alcohol and controlled substance which affects employee productivity, safety or judgment in the workplace will not be tolerated.

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • Read and understand blueprints, and understand a wide range of mechanical, electrical and HVAC systems;
  • Supervise diverse staff, communicate effectively with a wide range of individuals, analyze data, write reports, prepare work proposals and purchase orders;
  • Comprehensive knowledge and understanding of all phases of construction and be capable of evaluating construction;
  • Knowledge of a broad range of technical and skilled trades, state and federal regulations governing fire safety, asbestos, building codes, waste management disposal, and other areas as necessary;
  • Knowledge of safety practices and procedures;
  • Acquire and update annually Asbestos Building Inspector and management Planner certification for EPA (AHERA) compliance; and
  • Acquire and maintain ACAMS (Automated Critical Asset Management System) training and oversee for each county building.

PHYSICAL DEMANDS:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 

While performing the duties of this job, the employee is frequently required to stoop, reach overhead and shoulder height, stand, walk, lift, pull, push, grasp, talk, hear, see, and use repetitive motions. While performing the duties of this job, the employee may frequently lift and/or move at least 100 pounds without assistance. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, seeing to inspect job sites; read, prepare, and proofread drawings, diagrams, schematics, and related documents and view computer monitors. Specific hearing abilities required by this job include hearing and speaking to exchange information in person, on the telephone and to make presentations. The position requires the individual to meet multiple demands from several people and interact with the public and other staff members.

 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job requires exposure to extreme temperatures from below freezing to occasionally 100oF+ during warmer months. The noise level in the work environment is moderate to loud (60-90 dB).

 

There are specific hazards which may include: working in and around construction sites, renovation sites and other areas where repair work is being performed; working around moving parts and equipment and construction vehicles and equipment; exposure to chemicals, fumes or gases; and working around machinery having moving parts in the maintenance shop; and working around moving vehicles.

 

 

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee.

 

Safe Schools Helpline
1-866-SAFEWVA
(1-866-723-3982)
MINERAL COUNTY SCHOOLS: 36 Baker Place, Keyser, WV. 26726      |      Phone: 304-788-4200      |      Fax: 304-788-4204
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