Assistant Director of Support Services - Transportation

 

 
 

MINERAL COUNTY SCHOOLS

JOB DESCRIPTION

 

 

POSITION:                                  ASSISTANT DIRECTOR OF SUPPORT SERVICES – TRANSPORTATION & WAREHOUSE / INVENTORY SUPERVISOR

 

IMMEDIATE SUPERVISOR(S): Director of Support Services; Superintendent; Assistant Superintendent

 

FLSA/CONTRACT STATUS:     Exempt

 

EMPLOYMENT TERM:              261 days annually

 

SALARY:                                    As per Mineral County Salary Schedule based on experience and education.

 

EVALUATION:                           Performance in this position will be evaluated by the Director of Support Services and in accordance with WV State Board Policy 5310 and Mineral County Board of Education Policy.

 

JOB SUMMARY:                       To enable each student, through safe and efficient transportation, to take full advantage of the complete range of curricular and extracurricular activities offered through Mineral County Schools.

 

PERFORMANCE RESPONSIBILITIES:

  • Assists the director and principals to provide leadership and support in developing, implementing, and maintaining high quality and safe transportation services;
  • Supervises and evaluates school bus operators and mechanics;
  • Instructs and certifies prospective bus operators under guidelines as prescribed by the WVDE and Mineral County policies;
  • Arranges for certification of school bus operators, school bus trainers, and equipment;
  • Manages the use of substitute school bus operators, mechanics, and transportation aides;
  • Verifies information such as attendance and payroll submitted by school bus operators, mechanics, and office staff;
  • Manages the transportation needs of field trips, athletic events, and other activities;
  • Conducts route and bus operator’s observations for compliance with state and local regulations;
  • Investigates and responds to requests for bus stops and route changes;
  • Coordinates training and staff development opportunities for all bus operators and mechanics
  • Makes route changes in the event of adverse road conditions or emergencies;
  • Investigates hazardous road and route conditions and reports to the Superintendent;
  • Maintains accurate records of student bus stops and routing information;
  • Acts as the primary radio dispatch communicator;
  • Drives school bus as necessary;
  • Establishes and maintains professional working relationships with appropriate school personnel;
  • Assists the director to establish a good public and employee relations program;
  • Maintains and upgrades professional skills in order to improve the transportation program;
  • Plans, coordinates, and arranges for the appropriate training of staff including staff development opportunities and safety programs;
  • Develops on-going and long-range school bus replacement schedules;
  • Communicates with other administrators, personnel and outside organizations to coordinate transportation needs;
  • Ascertains that all buses are inspected as required;
  • Takes responsibility that all buses are kept in safe running condition with repairs being made at the School Bus Garage and/or contracted vendors;
  • Mediates and works to resolve parent and employee concerns;
  • Authorizes purchases in the transportation department within budgetary limitations and according to county guidelines;
  • Investigates any accidents, takes appropriate corrective action, and files all required reports;
  • Monitors enrollment at the schools in order to realign school boundaries for school bus routes;
  • Assists with Comprehensive Education Facilities Plan;
  • Oversees the use of cameras on school buses;
  • Responsible for the service personnel staff development program;
  • Operates light and heavy duty gasoline and diesel powered vehicles in a safe manner;
  • Assists with the inventory of donated foods;
  • Monitors daily freezer and refrigerator temperatures, records temperature on USDA temperature log sheets, and reports suspected problems;
  • Delivers and receives donated foods/deliveries as directed by Child Nutrition Office and state delivery calendars;
  • Inventories cases of each food item received from donated foods to be sure they correspond with the invoice. Notes any shortages on invoices so adjustments can be made by USDA;
  • Maintains proper recordkeeping to support procurement activities and history;
  • Be available for emergency situations (nights, weekends, holidays);
  • Checks fluids, lights, and tires, prior to making any deliveries to make sure vehicle is in a safe, operational condition per DOT regulations;
  • Washes and disinfects the truck refrigerator box on a regular basis per USDA Standards;
  • Makes sure truck refrigeration system works and runs properly; reports any problems;
  • Makes sure material handling equipment (hand cart, pump pallet jack, battery powered pallet jack) are in good working condition;
  • Sweeps walk-in coolers and freezers per USDA standards;
  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective function of the work unit including, but not limited to, mowing, snow removal, and moving various items/equipment;
  • Develops job duties and tasks lists for service employees;
  • Makes available the necessary equipment and supplies needed to perform a task;
  • Develops and coordinates work schedules including substitutes as needed;
  • Maintains accurate and complete records including time sheets;
  • Prepares monthly and annual reports for local, state, and federal offices;
  • Maintains an up-to-date inventory for area of supervision;
  • Maintains knowledge of policies relating to all personnel;
  • Coordinates and directs support services in an office or department;
  • Provides needed training for employees in the area of specialization;
  • Oversees the requisition and allocation of supplies;
  • Oversees budgetary needs for area of assignment;
  • Provides safety information and training for assigned area of responsibility and promotes a high standard of safety and cleanliness at the work site;
  • Assists the superintendent as requested in the interviewing, evaluation, and separation of personnel;
  • Deals with difficult situations among employees in a fair and consistent manner;
  • Provides leadership and support in assigned areas of responsibility;
  • Maintains confidentiality in all aspects relating to personnel
  • Prioritizes and multi-tasks responsibilities by order of importance;
  • Operates with great latitude using independent judgment as required;
  • Provides written assessments and reports to the superintendent, Board of Education, and WVDE upon request;
  • Communicates job tasks in an effective manner;
  • Works effectively as a team member;
  • Acts as a liaison between departments;

·         Writes, plans, and issues bids for materials and services.

·         Gathers appropriate bidding information and prepares documentation for compliance with proper school purchasing practices.

·         Maintains proper records of bids and works with various department directors in obtaining board approval for purchasing and service acquisition.

·         Delivers interdepartmental mail and other necessary items for daily operations of schools.

·         Develops and maintains a computerized inventory system to promote accurate and real-time data on supplies. (Inventory system should include, but is not limited to custodial supplies, paper, school supplies, maintenance equipment, food storage, etc.)

·         Issue tools and supplies daily upon request of school maintenance employees.

·         Maintains computerized stock inventory control and reorders against predetermined item description to keep an adequate supply on hand.

·         Verify receipt of goods against purchase order to insure that the correct quantity and quality were received.

·         Stock shelves in an orderly manner, so that merchandise is easily accessible for prompt issue.

  • Assists the Director of Support Services with other duties when needed such as facilities and grounds, etc.;
  • Maintains knowledge of all aspects of the specific supervisory area as it relates to the job;
  • Adheres to Employee Code of Conduct as outlined in Mineral County School’s Policy 3210; and
  • Performs other duties deemed appropriate and assigned by the Superintendent and/or immediate supervisor(s).

QUALIFICATIONS:

  • High School diploma or equivalent, pursuant to WV Code §18A-2-5;
  • Bachelor’s Degree from an accredited institution of higher education;
  • Knowledge of Microsoft Office programs and route management software;
  • Knowledge of budgetary process and inventory control;
  • Possess prior experience related to transportation, safety, and mechanical operations;
  • Demonstrate leadership and supervisory skills;
  • Demonstrate good oral and written communication skills; and
  • Criminal background check conducted pursuant to WV Code §18-5-15c and/or §18A-3-10, as appropriate. 

The employee shall remain free of any alcohol or non-prescribed drugs while in the workplace. Alcohol and controlled substance which affects employee productivity, safety or judgment in the workplace will not be tolerated.

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • Must be at least 21 years of age
  • Must have at least three years of driving experience as a licensed operator of any vehicle
  • Must obtain and maintain WV CDL license with passenger and school bus endorsement
  • Must maintain valid CPR, First Aid certification, CPI, and Defensive Driving training
  • Must pass a physical examination from a medical examiner as defined by the Federal Motor Carrier Safety Administration
  • Must pass drug and alcohol screening
  • Must meet all requirements outlined in WV State Board of Education Policy 4336

PHYSICAL DEMANDS:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 

While performing the duties of this job, the employee is frequently required to sit, stoop, reach overhead and shoulder height, stand, walk, lift, pull, push, grasp, talk, hear, see, use fingers to operate tools and controls, use feet to operate vehicle, and use repetitive motions. While performing the duties of this job, the employee may frequently lift and/or move at least 50 pounds (100 pounds when operating a school bus) without assistance.

 

Specific vision abilities required by this job include close vision such as to read handwritten or typed material, ability to adjust focus, color vision, and depth perception.  Specific hearing abilities required by this job include hearing and speaking to exchange information in person, on the telephone and to make presentations. 

 

The position requires the individual to meet multiple demands from several people and interact with the public and other staff members.

 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job requires exposure to extreme temperatures from below freezing to occasionally 100oF+ during warmer months. The noise level in the work environment is moderate to loud (60-90 dB).

 

 

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee.

 

 


 

Safe Schools Helpline
1-866-SAFEWVA
(1-866-723-3982)
MINERAL COUNTY SCHOOLS: 1 Baker Place, Keyser, WV. 26726      |      Phone: 304-788-4200      |      Fax: 304-788-4204
© 2017. Mineral County Schools. All Rights Reserved.
View text-based website