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Mineral County Schools 36 Baker Place, Keyser, WV 26726            Phone: 304-788-4200            Fax: 304-788-4204

Coordinator/Executive Secretary/Accountant Superintendent’s Office Addendum

Coordinator/Executive Secretary Superintendent’s Office Addendum

MINERAL COUNTY SCHOOLS

JOB DESCRIPTION - ADDENDUM

POSITION:       COORDINATOR/EXECUTIVE SECRETARY/ACCOUNTANT – SUPERINTENDENT’S OFFICE

In addition to the Performance Responsibilities, Qualifications, Physical Demands, and Work Environment contained in the Coordinator/Executive Secretary job descriptions, the following are applicable:

PERFORMANCE RESPONSIBILITIES:

•    Possesses knowledge of West Virginia Open Governmental Proceedings Act and West Virginia Ethics Commission;

•      Prepares and distributes Board meeting notification, correspondence, and agenda materials;

•      Attends Board of Education meetings and records minutes;

•      Creates and maintains Official Minute Book;

•      Publishes Agendas and Minutes on Web-site;

•      Collects specific information/correspondence for Student Disciplinary Hearings;

•      Maintains Board Policies – NEOLA;

•      Schedules and processes employee and citizen grievances;

•      Serves as administrator of SchoolMessenger (calling system);

•      Serves as administrator of SchoolStream (forms);

•      Orders/maintains supplies for county office;

•      Processes bulk mailings;

•     Processes work permits/age certificates in accordance with laws of the WV Division of Labor, Child Labor Section;

•      Arranges all aspects for Senior Achievement Award Dinner;

•      Arranges travel reservations/direct bill for County Office Staff;

•      Assists with the arrangements for the SPOY/TOY/Retirement Dinners in cooperation with Personnel Department;

•      Maintains and assists with SBA Grants/CEFP Annual Updates/Needs Projects/MIP Projects;

•      Publishes student handbooks for all schools;

•      Designs and maintains an inventory of NCR School Forms

•      Maintains County Office flower/coffee/retirement party fund;

•      Works cooperatively and effectively with school personnel and the general public;

•      Writes letters for superintendent’s review based upon information provided;

•     Processes FMLA/LOA requests in accordance with laws of U. S. Department of Labor and WV Division of Labor; and

•      Performs other tasks/duties as assigned by the Superintendent

 

Review Date:  2-2018

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MINERAL COUNTY SCHOOLS: 36 Baker Place, Keyser, WV. 26726      |      Phone: 304-788-4200      |      Fax: 304-788-4204
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