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Mineral County Schools 36 Baker Place, Keyser, WV 26726            Phone: 304-788-4200            Fax: 304-788-4204

Executive Secretary

Executive Secretary

MINERAL COUNTY SCHOOLS

JOB DESCRIPTION

POSITION:                                 EXECUTIVE SECRETARY

IMMEDIATE SUPERVISOR(S): Department Director

FLSA/CONTRACT STATUS:     Non-exempt

EMPLOYMENT TERM:              Minimum 200 days annually, pursuant to WV Code §18A-4-8; extended employment terms may be established by the Mineral County Board of Education.

SALARY:                                    Pursuant to WV Code §18A-4-8a, in accordance with Mineral County Salary Scale, Pay Grade G, commensurate with experience and education level.

EVALUATION:                            Performance in this position will be evaluated by the immediate supervisor and in accordance with WV State Code §18A-2-12, WV State Board Policy 5314 and Mineral County Board of Education Evaluation Policy.  

JOB SUMMARY:                        To provide support services to ensure that the designated department operates effectively and efficiently.

PERFORMANCE RESPONSIBILITIES:

•       Serves as secretary for assigned administrator(s);

•       Demonstrates behavior that reflects established professional responsibilities (i.e., attendance, punctuality, professional dress, and verbal/nonverbal communication);

•       Demonstrates the ability to plan and prioritize his/her daily activities and anticipate job responsibilities that need to be performed;

•       Demonstrates correct grammar, punctuation, and ability to compose correspondence;

•       Operates the office efficiently in the absence of the supervisor;

•       Completes tasks efficiently and accurately with minimal supervision;

•       Takes initiative to design and prepare individual reports, forms, and other office documents;

•       Organizes and prepares for meetings;

•       Assists in the preparation of opening and closing of the school year as directed;

•       Resolves problems with minimal assistance from the administrator(s);

•       Maintains confidentiality, unquestionable integrity;

•       Develops a positive relationship with staff and community;

•       Demonstrates knowledge of Board policies and administrative guidelines as they relate to his/her job assignment;

•       Responsible for effective management of financial matters as related to the department;

•       Attends training in relationship with job assignment;

•       Enter and retrieve information and data from WVEIS as it relates to the job;

•       Works cooperatively as a team member with entire office staff;

•       Maintains and /or upgrades skills;

•       Performs duties efficiently and productively;

•       Maintains positive work habits;

•       Adheres to Employee Code of Conduct as outlined in Mineral County School’s Policy 4210; and

•       Performs duties as assigned by immediate supervisor(s).

 

QUALIFICATIONS:

•       High School diploma or equivalent, pursuant to WV Code §18A-2-5; 

•       Meet the definition of “Qualificationsin WV Code §18A-4-8b; demonstrated competency, pursuant to WV Code §18A-4-8e (state-approved competency test), as required;

•       Able to work well independently;

•       Possess good verbal communication and interpersonal skills;

•       Possess computer skills to include, but not limited to Word/Excel/Outlook;

•       Possess excellent organizational skills;

•       Able to multi-task; and

•       Criminal background check conducted pursuant to WV Code §18-5-15c and/or §18A-3-10, as appropriate;

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee shall remain free of any alcohol or non-prescribed drugs while in the workplace.  Alcohol and controlled substance which affects employee productivity, safety or judgment in the workplace will not be tolerated.

Executive Secretary” means a person employed as a secretary to the county school superintendent or as a secretary who is assigned to a position characterized by significant administrative duties.” (Pursuant to WV Code §18A-4-8)

•       Ability to write accurate reports, business correspondence consistent with the duties of this position;

•       Ability to effectively present information and respond to questions from administrators, staff and the general public;

•       Ability to add, subtract, multiply and divide in all units of measure consistent with the duties of the position;

•       Ability to calculate figures and amounts such as discounts, interest, commissions, percentages consistent with the duties of this position;

•       Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists;

•       Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form;

•       Ability to work effectively with administrators and other staff personnel;

•       Experience with the operation of computers and software;

•       Must have strong communication and interpersonal skills;

•       Must have ability to learn and utilize new software programs as systems are upgraded, including but not limited to the development and maintenance of database files, spreadsheets and word documents;

•       Excellent keyboarding skills required with good grammatical spelling and punctuation;

•       Ability to establish and maintain effective working relationships with staff and the school community;

•       Ability to speak clearly and concisely both in oral and written communications; and

•       Ability to perform duties in full compliance with county requirements and Board policies

 

PHYSICAL DEMANDS:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is frequently required to, walk, use fingers, tools and/or controls. The employee is occasionally required to stand and reach with hands and arms.  Specific vision abilities required by this job include close vision, color vision, and depth perception.  Occasionally the employee will lift up to 50 pounds such as to lift files and paper.

 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet to loud (40-90 dB) depending on the assignment of the position.  The employee continuously is interacting with the public, students and staff.

 

 

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee.

Review Date: 2-2018

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MINERAL COUNTY SCHOOLS: 36 Baker Place, Keyser, WV. 26726      |      Phone: 304-788-4200      |      Fax: 304-788-4204
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