Skip to main content
Mineral County Schools 36 Baker Place, Keyser, WV 26726            Phone: 304-788-4200            Fax: 304-788-4204

Executive Secretary/Accountant County Office - Attendance System Addendum

Executive Secretary/Accountant - County Office/Attendance System Addendum

MINERAL COUNTY SCHOOLS

JOB DESCRIPTION – ADDENDUM

POSITION:       EXECUTIVE SECRETARY/ACCOUNTANT – COUNTY OFFICE/ATTENDANCE SYSTEM

In addition to the Performance Responsibilities, Qualifications, Physical Demands, and Work Environment contained in the Executive Secretary and Accountant job descriptions, the following are applicable:

 

PERFORMANCE RESPONSIBILITES:

Employee Attendance System

Make sure the Employee Attendance System is operating efficiently by:

•       Maintains employee and substitute basic information;

•       Registers employees and substitutes;

•       Trains employees and substitutes on how to use the system;

•       Creates absences for employees, when authorized by supervisor;

•       Checks the list of jobs and makes sure jobs have been filled;

•       Calls supervisors when an unfilled job exists;

•       Verifies that all transportation aide jobs have been filled and calls the parent of special needs children when the aide is absent.

Finance

•       Inputs new employee basic information into WVEIS;

•       Keys supplemental payrolls into WVEIS;

•       Keys hot lunch invoices into WVEIS for payment;

•       Creates file folders for vendors;

•       Files paid invoices;

•       Creates the weekly Bus Operator Wage and Hour Accountability Forms;

•       Verifies Bus Operator Wage and Hour Accountability Forms;

•       Works with annuities and mailing monthly checks;

•       Compiles the Secretary Handbook and Faculty Senate Handbook.

Personnel

•       Creates employee personnel files;

•       Registers new employees with WV New Hires;

•       Assists with Filing

Miscellaneous

•       Serves as WVEIS contact

•       Creates the required documentation and completes the Impact Aid Application;

•       Inputs the school calendar into WVEIS and makes changes when the need arises;

•       Assists the child nutrition director with beginning of the year processing of free/reduced lunch applications;

•       Assists school secretaries with the following software programs:  Primero, SchoolFunds Online, WVEIS

•       Verifies that all Medicaid Random Moments have been completed;

•       Maintains employee (regular and substitute) e-mail addresses and sends e-mails for different departments;

•       Types monthly breakfast/lunch menus and places menus on website; and

•       Performs other duties as assigned by supervisor or Superintendent

 

Review Date:  2-2018

ACCESSIBILITY NOTIFICATION
Some links may direct to 3rd party websites which may not meet accessibility standards.
MINERAL COUNTY SCHOOLS: 36 Baker Place, Keyser, WV. 26726      |      Phone: 304-788-4200      |      Fax: 304-788-4204
© 2019. Mineral County Schools. All Rights Reserved.
View text-based website