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Mineral County Schools 36 Baker Place, Keyser, WV 26726            Phone: 304-788-4200            Fax: 304-788-4204

Executive Secretary /Accountant Finance Addendum

Executive Secretary/Accountant Curriculum and Finance Addendum

MINERAL COUNTY SCHOOLS

JOB DESCRIPTION - ADDENDUM

 

 

POSITION:       EXECUTIVE SECRETARY/ACCOUNTANT – CURRICULUM AND FINANCE

 

In addition to the Performance Responsibilities, Qualifications, Physical Demands, and Work Environment contained in the Executive Secretary and Accountant job descriptions, the following are applicable:

 

PERFORMANCE RESPONSIBILITIES:

 

Curriculum

  • Prepares and distributes purchase orders for purchase requisitions and travel

  • Processes chaperone and extracurricular forms as well as travel requests through School Stream from initial Board approval, if needed, to payment

  • Prepares informational item for Board regarding approved field trips

  • Maintains notebooks, processes and records purchases for school libraries, Title One, and other general purchase orders

  • Maintains student transfer notebook and processes and records in county and out of county requests

  • Assists the fair director with participant list, certificates, name tags, judges’ scores sheets, etc.

  • Types contracts and employment information for Outdoor School staff members

  • Prepares programs, certificates, journals, newsletters, and brochures for Outdoor School

  • Prepares purchase orders for school nurses and updates forms on flash drives

  • Updates and prints the Fall and Spring Home Visit Packets for Kindergarten

  • Prepares report cards for Kindergarten

  • Prints and distributes First Grade First Period Report Cards

  • Updates and distributes Professional Staff Development Handbooks yearly

  • Maintains attendance record for professional staff development, tallies evaluations, and types summaries

  • Manages staff development videos

  • Manages inventory of projector bulbs

  • Copies and distributes Energy Express Information/application forms

  • Assists with work-based learning responsibilities

  • Prepares certificates of proficiency for high schools as requested

  • Assists staff of the Curriculum Department as directed

Finance

  • Assists district staff as needed with financial information requests, employee salary information requests, and retirement forms

  • Completes employment verification forms, employee disability insurance forms, 403B salary reduction forms, unemployment verification forms and Unemployment Claims Audit Forms for Workforce WV

  • Files Worker’s compensation claims

  • Researches and submits service and salary verifications for Retirement Board and Social Security

  • Assists with verification of revenue and expense totals for month-end closing

  • Processes deferred payroll checks and deductions and retirement forms for retirees

  • Prepares and prints purchase orders, receipts, and deposits if needed

  • Takes responsibility for Affordable Care Act reporting and other ACA requirements

 

 

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MINERAL COUNTY SCHOOLS: 36 Baker Place, Keyser, WV. 26726      |      Phone: 304-788-4200      |      Fax: 304-788-4204
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