Skip to main content
Mineral County Schools 36 Baker Place, Keyser, WV 26726            Phone: 304-788-4200            Fax: 304-788-4204

Executive Secretary/Accountant Transportation Addendum

Executive Secretary Transportation Addendum







In addition to the Performance Responsibilities, Qualifications, Physical Demands, and Work Environment contained in the Coordinator/Executive Secretary job descriptions, the following are applicable:



  • Mans bus radios;

  • Prepares payroll for bus drivers, mechanics, and maintenance;

  • Records bus drivers’ monthly mileage reports in the transportation program through WVEIS;

  • Prepares invoices for all curricular and extra-curricular trips;

  • Keeps a record of all miles on spare buses;

  • Prepares the blanket PO’s for both Maintenance and Transportation;

  • Prepares the Weekly Schedule for bus runs;

  • Prepares delivery slips for commodities and textbooks;

  • Records daily food slips;

  • Inputs all routes and student lists in computer, provides drivers and substitutes with copies of the runs;

  • Provides for Bus Driver In-service, information needed for them to complete reports and also update them on any changes made during the summer;

  • Sets up the ordering of uniforms for bus drivers, maintenance, and custodians, and helps distribute the order when received;

  • Maintains records for fuel receipts, pink copies of purchase orders, commodities for all schools, and textbooks for all schools;

  • Orders workbooks and textbooks as needed from year to year, inventories workbooks and textbooks, and prepares record sheets for all schools;

  • Receives bids for the paper order, prepares order form for each location, makes a composite of all orders, orders the paper, and counts orders when received to distribute to all locations;

  • Receives deliveries in the warehouse when needed;

  • Attends the secretarial training provided by the State Department of Transportation during the annual conference;

  • Provides information to parents as to where their children are to be picked up;

  • Prepares In-Lieu of Transportation forms to be filled out by schools and then completes the form for parent to be reimbursed and prepares In-Lieu of Transportation forms on NCR paper and sends them to the schools for children with special needs who need to be transported by their parents and for those who live 2 miles or more from where the buses pick up, calculates the mileage;

  • Prepares order form for plan books, report cards, envelopes, and etc, then orders all items and distributes to schools; and

  • Performs other duties as assigned by supervisor or Superintendent

Some links may direct to 3rd party websites which may not meet accessibility standards.
MINERAL COUNTY SCHOOLS: 36 Baker Place, Keyser, WV. 26726      |      Phone: 304-788-4200      |      Fax: 304-788-4204
© 2020. Mineral County Schools. All Rights Reserved.
View text-based website